Association Statute
Name and Center of the Association
Article 1- Name of the Association: Sustainable Development and Environment Association. The short name of the association is SUDEAS.
Article 2- The center of the association is Balıkesir. The Association may open branches or representative offices with the decision of the board of directors based on the authorization given by the general assembly in order to carry out the activities of the association wherever it deems necessary.
Article 3- The form and meaning of the emblem to be used by the Association shall be determined by the Board of Directors.
Article 4-The Association shall work on the following issues in order to achieve its purpose: The Association is committed to sensitizing people about sustainability, social entrepreneurship and ecological innovations;
Improving social, cultural and environmental sensitivity,
Identifies the main problems and potentials related to the development of rural and urban areas and proposes solutions,
Supporting the development of a culture of education and behavior that will increase awareness of global warming and other environmental issues,
Conducts and publicizes research on energy management, efficiency and utilization within the framework of sustainable development requirements,
To develop entrepreneurship in young people as social individuals,
Developing projects of the nature described above, especially for young people,
To increase the values of active entrepreneurship in existing national and international projects,
To develop a culture of ecological innovation through concrete contributions to projects,
Aiming to develop activities on the above key issues, including disadvantaged groups was established with the aim of supporting studies.
Article 5 - Subjects and Forms of Work to be Conducted by the Association
1-To conduct research on sustainability, entrepreneurship and ecological innovations in order to activate and develop its activities based on the above-mentioned main topics,
2-Organizing educational activities such as courses, seminars, conferences, symposiums and panels,
3-Providing all kinds of information, documents, documents and publications necessary for the realization of the purpose, creating a documentation center, publishing national/international newspapers, magazines, books, bulletins, etc. in line with its objectives in order to announce its activities,
4-Providing a healthy working environment for the realization of the purpose, providing all kinds of technical tools and equipment, fixtures and stationery materials,
5- To carry out fundraising activities and accept donations from within and outside the country, provided that the necessary permissions are obtained,
6- To improve existing methods and tools and to develop new methods and tools on education, culture, peace, human rights, intercultural solidarity, citizenship, cooperation, etc. to be used in non-formal, informal and formal education.
7-Organizing workshops, courses, trainings and scientific meetings in non-formal, informal and formal education centers, including disadvantaged groups,
8-Organizing trainings at local, national and international level to support all layers of society for personal and professional development,
9-Raising awareness, establishing cooperation and organizing joint activities among civil society organizations, public institutions and universities on project preparation, writing, implementation and evaluation,
10-Preparing regional development projects and participating in such projects as a partner or associate,
11-To carry out projects or cooperation studies with effective legal institutions and organizations in national and international fields.
12- Informing, developing or promoting joint work with all social components on entrepreneurship and ecological sustainability.
13- To increase cooperation with different segments and structures of the society for the activation and development of its activities, to conduct field studies, to prepare communiqués and reports or to ensure their dissemination through presentations,
14- Assist people from vulnerable social groups and social environments, in particular older people and those who have dropped out of education without acquiring basic qualifications, in order to give them alternative opportunities to participate in adult education,
15-Develop systems to involve all segments of society, especially people with disabilities, migrants and those living in disadvantaged areas, in decision-making processes on energy efficiency, ecological innovation, sustainable living and social awareness,
16-Creating activities that will enable young individuals to develop national and international social responsibility projects to develop social sensitivity in terms of ecological and sustainability or to solve related problems, and supporting young individuals in carrying out the projects they produce,
17-Organizing courses, trainings, panels, workshops, etc. that will contribute to education in every subject that is needed, based on legal responsibilities and legal frameworks and laws in the activities of the association, and developing collaborations to support public cooperation.
18-Organize educational programs, activities, teaching courses and develop international cooperation such as the European Union, which will improve the quality of education of individuals with ecological sensitivity, social entrepreneurship and improve cultural dialogue with different societies and communities, promote different language interaction or learning.
26 - To engage in international activities, to become a member of legal associations or organizations abroad and to cooperate or cooperate with these organizations,
27 - If deemed necessary for the realization of the purpose, to carry out joint projects with public institutions and organizations on issues within their fields of duty, without prejudice to the provisions of the Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations,
28-Open representative offices where deemed necessary,
29-Creating platforms to realize a common goal with other associations or foundations, trade unions and similar non-governmental organizations in areas that are related to the purpose of the association and not prohibited by law,
30- Carrying out joint projects with the business world in order for unemployed young people to have jobs and professions.
Field of Activity of the Association
Article 6- The primary fields of activity of the Association are economic, social and scientific activities based on the above-mentioned fields of activity.
Right to Become a Member and Membership Procedures
Article 7-
The Association has two types of membership: full and guest members. In addition, the title of "Honorary President" can be given with the decision of the General Assembly. Honorary Presidency is given to those who have served as the president of the Association and who have made significant material and/or moral contributions to the profession, the sector and the Association and who are deemed appropriate by the General Assembly. Honorary President(s) may attend the meetings of the Board of Directors of the Association and express their opinions, but may not vote.
Principal Member
The original members of the Association are the founders of the Association and the natural or legal persons who are accepted for membership by the Board of Directors upon their application.
For full membership;
a- Legal Persons:
Ministries, public and private sector organizations, industry, engineering, measurement, contracting and consultancy organizations, scientific and technical research and training institutions, professional chambers, unions, associations, foundations, trade unions, companies, banks, financial institutions, etc. that wish to contribute to the areas determined in Article 4 in line with the objectives and working subjects of the Association.
b- Real Persons
Persons who are well-known for their researches, studies, duties, services and works in the fields determined in Article 4 in line with the objectives and working subjects of the Association, can apply.
The following conditions are required for full membership:
To have the "capacity to act" stipulated by the Civil Code, to have the conditions specified in the relevant laws and legislation, and to be in compliance with the Associations in force
Not to have been involved in prohibited activities specified in the Law,
To fully embrace the Association's purpose and working subjects as set out in Article 4,
To submit a signed application form stating that he/she wishes to join the Association and accepts the above conditions.
- For natural and legal persons, obtaining a letter of reference from two members of the Association (can also be signed under the application form)
- To agree to pay the Association's entrance fee and annual fee notified to them in advance and the annual late payment penalty determined by the General Assembly no later than June 30th of each year,
The Board of Directors of the Association shall decide on the applicants' written membership application and documents within 30 days at the latest after evaluating them through a commission, if necessary, and the result shall be notified to the applicant in writing. If those whose membership is not accepted have objections, the situation is submitted to the General Assembly for a final decision. The decision of the General Assembly is final.
Even if they have the above conditions, those who do not meet the conditions required by the Law on Associations for membership cannot be a member of the Association.
The requirements for full membership are presented as Annex 1.
Guest Member
All real and legal persons who work on energy efficiency, energy management, renewable energy, sustainability and environmental issues, who are interested and want to follow the work of the Association can apply.
Requirements for guest membership are presented as Annex 2.
Guest members do not have the right to elect and be elected for the organs of the Association. These members are not obliged to pay dues.
Even if they have the above conditions, those who do not meet the conditions required by the Law on Associations for membership cannot be a member of the Association.
Unsubscribing
Article 8- No one may be forced to become or remain a member of the association. Every member has the right to leave the association, provided that he/she notifies in writing.
As soon as the member's resignation petition reaches the board of directors, the exit procedures are considered finalized. Resignation from membership does not terminate the member's accumulated debts to the association.
Dismissal from Membership
Article 9-When one of the following situations is realized, the name of the original member is deleted from the association registry with the decision of the Board of Directors and his/her membership is terminated.
Acting in violation of the association's bylaws
Acting in a manner incompatible with the purpose and principles of the Association,
Constantly avoiding assigned tasks,
Failure to pay the membership fee within six months despite written warnings,
Failure to comply with the decisions taken by the organs of the Association.
Having lost the conditions to become a member,
Behaving in a manner contrary to the general rules of morality,
Being convicted of a disgraceful act or a crime against the constitutional order of the country and/or being legally proven to be affiliated/connected
In the event that one of the above-mentioned situations is detected, it is removed from membership with the decision of the board of directors.
Those who leave or are expelled from the association shall be deleted from the member registry and cannot claim any rights in the assets of the association.
Organs of the Association
Article 10-The organs of the Association are shown below.
1-General assembly,
2-Board of Directors,
3-Supervisory board,
Form of Establishment, Time of Meeting, Call and Meeting Procedure of the General Assembly of the Association
Article 11The general assembly is the most authorized decision-making body of the association and consists of the members registered to the association.
General assembly
1-This is usual at the time specified in the statute,
2- It convenes extraordinarily within thirty days when deemed necessary by the board of directors or supervisory board or upon the written request of one fifth of the members of the association.
The Ordinary General Assembly convenes every 3 years in May, on the day, place and time to be determined by the Board of Directors. The general assembly meeting is called by the board of directors. If the board of directors does not call the general assembly meeting; upon the application of one of the members, the magistrate judge shall appoint three members to call the general assembly meeting.
General Assembly Call Procedure
The board of directors shall prepare the list of members who have the right to attend the general assembly according to the association's bylaws. The members who have the right to attend the general assembly shall be called to the meeting at least 15 days in advance by announcing the date, time, place and agenda of the meeting in at least one newspaper or on the website of the association, notifying in writing, sending a message to the e-mail address or contact number notified by the member or using local broadcasting tools. In this call, if the meeting cannot be held due to lack of majority, the day, time and place of the second meeting shall also be specified. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days.
If the meeting is postponed for any reason other than the lack of majority, this situation shall be announced to the members in accordance with the call procedure for the first meeting, specifying the reasons for the postponement. The second meeting must be held within two months at the latest as of the date of postponement. The members shall be recalled to the second meeting according to the principles specified in the first paragraph.
The general assembly meeting cannot be postponed more than once.
Meeting Location
The general assembly meetings will be held in the province to be determined by unanimous vote of the general assembly members.
Meeting Quorum
The General Assembly convenes with the participation of one more than half of the members who have the right to participate in the General Assembly according to the statute of the Association. If the quorum is not met in the first meeting, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of the full number of members of the association's board of directors and supervisory boards.
Procedure of the Meeting
The list of members entitled to attend the General Assembly shall be made available at the meeting place. The identity documents issued by the official authorities of the members who will enter the meeting place shall be checked by the members of the board of directors or the officers to be assigned by the board of directors. The members enter the meeting place by putting their signatures against their names in the list issued by the board of directors.
If the quorum is met, the situation shall be determined with a minute and the meeting shall be opened by the chairman of the board of directors or one of the members of the board of directors to be assigned by him. In case the quorum is not met, a minute shall be prepared by the board of directors.
After the opening, a council committee is formed by electing a chairman and enough deputy chairmen and clerks to manage the meeting.
In the voting to be held for the election of the organs of the Association, it is obligatory for the voting members to show their identity cards to the council committee and to sign opposite their names on the prepared list.
The chairperson of the council is responsible for the management and security of the meeting.
Only the items on the agenda shall be discussed in the General Assembly. However, it is obligatory to include in the agenda the matters requested to be discussed in writing by one tenth of the members present at the meeting.
Each member has one vote in the general assembly; the member must cast his/her vote in person. Honorary members may attend the general assembly meetings but may not vote. In case a legal entity is a member, the chairman of the board of directors of the legal entity or the person authorized to represent the legal entity shall vote
The matters discussed and decisions taken at the meeting shall be recorded in a minute and signed by the chairman of the council and the clerks. At the end of the meeting, the minutes and other documents shall be delivered to the chairman of the board of directors. The chairman of the board of directors is responsible for protecting these documents and delivering them to the newly elected board of directors within seven days.
Voting and Decision Making Procedures and Forms of the General Assembly
Article 12- Unless otherwise decided in the General Assembly, voting shall be open. In open voting, the method specified by the chairman of the general assembly shall be applied.
In the event of a secret ballot, the papers or ballot papers sealed by the chairman of the meeting shall be thrown into an empty container after the members have done the necessary and the result shall be determined by open casting after the end of voting.
The decisions of the General Assembly shall be taken by an absolute majority of the members attending the meeting. However, decisions on amendments to the statutes and dissolution of the association can only be taken by a two-thirds majority of the members attending the meeting.
Decisions taken without a meeting or without a call
Decisions taken with the written participation of all members without coming together and decisions taken by all members of the association by coming together without complying with the call procedure written in these bylaws are valid. Taking decisions in this way does not take the place of an ordinary meeting.
Duties and Powers of the General Assembly
Article 13-The following matters shall be discussed and resolved by the General Assembly.
1-Election of the organs of the association,
2-Revision or amendment of the bylaws of the association,
3-Discussion of the reports of the Board of Directors and Audit Committee and release of the Board of Directors,
4- Discussing the budget prepared by the Board of Directors and accepting it as is or with amendments,
5- Authorizing the Board of Directors to purchase the immovable properties required for the Association or to sell the existing immovable properties,
6-Reviewing the regulations to be prepared by the board of directors regarding the work of the association and approving them as they are or with amendments,
7-Determination of the salaries, all kinds of allowances, travel allowances and compensations to be paid to the chairman and members of the board of directors and supervisory boards of the association who are not public officials, and the amount of per diem and travel allowances to be paid to the members to be assigned for the services of the association,
8-Determination of the association to join or leave the federation,
9-To engage in international activities, to join or leave associations and organizations abroad as a member,
10-Foundation of a foundation by the association,
11-Dissolution of the association,
12-Examining and deciding on other proposals of the Board of Directors other than authorization,
13-Fulfillment of other duties specified by the General Assembly in the legislation,
14-Supervising other organs of the association and dismissing them for justifiable reasons when deemed necessary.
The General Assembly makes the final decision on admission to membership and expulsion from membership. As the most authorized body of the Association, it performs the duties and exercises the powers not delegated to any other body of the Association.
Organization, Duties and Authorities of the Board of Directors
Article 14-The board of directors consists of three original and Three elected by the general assembly as substitute members. However, in case the capacity of the association grows, the number of the board of directors may be increased. This authorization is at the discretion of the general assembly.
In order to be a member of the board of directors, it is required to have conducted academic studies in the field and to have participated in at least 3 international projects.
At its first meeting after the election, the board of directors shall appoint a chairman, secretary and treasurer by a resolution.
The Board of Directors may be called to a meeting at any time, provided that all members are notified. It convenes with the presence of one more than half of the total number of members. Decisions are taken by absolute majority of the total number of members attending the meeting. In case of equality of votes, the vote of the chairman shall constitute the majority. The President represents the Association and coordinates the activities of the Association.
In the event of a vacancy in the original membership of the Board of Directors due to resignation or other reasons, the substitute member shall be called to duty according to the order of the majority of votes received in the General Assembly.
Duties and Authorities of the Board of Directors
The Board of Directors shall fulfill the following duties.
1-To represent the Association or to authorize one or more of its members to do so,
2-To carry out transactions related to income and expense accounts and to prepare the budget for the next period and present it to the general assembly,
3-Preparing the regulations related to the work of the association and submitting them to the approval of the general assembly
4-Purchasing immovable property with the authority granted by the general assembly, selling movable and immovable property belonging to the association, constructing buildings or facilities, making lease agreements, establishing pledges, mortgages or real rights in favor of the association,
5-To ensure the opening of representative offices where deemed necessary
6-Implement the decisions taken in the general assembly,
7- At the end of each activity year, to organize the operating account statement or balance sheet and income statement of the association and the report explaining the work of the board of directors, and to present it to the general assembly when it meets,
8- To ensure the implementation of the budget,
9-Deciding on the issues of membership or dismissal from membership.
10-To take and implement all kinds of decisions to realize the purpose of the association,
11-Doing other duties and using the powers given to him/her by the legislation,
Organization, Duties and Authorities of the Audit Committee
Article 15- Supervisory board Three original and Three The General Assembly shall elect a substitute member.
In the event of a vacancy in the original membership of the supervisory board due to resignation or other reasons, it is obligatory to call the substitute members to duty according to the order of the majority of votes received in the general assembly.
Duties and Powers of the Audit Committee
The supervisory board audits whether the association operates in line with the purpose and the fields of activity specified to be carried out for the realization of the purpose, whether the books, accounts and records are kept in accordance with the legislation and the statute of the association, according to the principles and procedures determined in the statute of the association and at intervals not exceeding one year, and submits the results of the audit in a report to the board of directors and to the general assembly when it convenes.
The supervisory board shall call the general assembly to a meeting when necessary.
Income Sources of the Association
Article 16-The sources of income of the Association are listed below.
1-Member Fee: The general assembly is authorized.
2- Donations and aids made by real and legal persons to the association voluntarily.
3-Revenue from activities such as tea and dinner meetings, trips and entertainment, representation, concerts, sports competitions and conferences organized by the Association,
4-Revenue from the assets of the association,
5-Donations and aids to be collected in accordance with the provisions of the legislation on aid collection.
6-Earnings derived from commercial activities undertaken by the association in order to obtain the income it needs to realize its purpose.
7- Project revenues
8-Other revenues.
Bookkeeping Principles and Procedures of the Association and Books to be kept
Article 13-Bookkeeping principles;
The Association shall keep books on the basis of business account. However, if the annual gross income exceeds the limit specified in Article 31 of the Regulation on Associations, books shall be kept on the balance sheet basis starting from the following accounting period.
In the event that the balance sheet basis is adopted, if the Company falls below the above-mentioned limit in two consecutive accounting periods, it may return to the operating account basis as of the following year.
Notwithstanding the above-mentioned limit, books may be kept on the balance sheet basis upon the decision of the Board of Directors.
In the event that the Association opens a commercial enterprise, books shall also be kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Registration Procedure
The books and records of the Association shall be kept in accordance with the procedures and principles specified in the Regulation on Associations.
Books to be kept
The Association shall keep the following books.
A) On a business account basis:
a) The mandatory books to be kept on the business account basis and the principles to be followed are as follows:
1-Decision Book: The decisions of the Board of Directors are written in this book in order of date and number and the decisions are signed by the members attending the meeting.
2-Member Registration Book: The identity information of those who enter the association as members, their entry and exit dates are recorded in this book. The amount of entrance and annual dues paid by the members can be recorded in this book.
3-Document Record Book: Incoming and outgoing documents are recorded in this book with date and sequence number. Originals of incoming documents and copies of outgoing documents are filed. Documents received or sent via electronic mail are kept by printing them out.
4-Operating Account Book: Revenues received and expenses incurred on behalf of the Association are clearly and regularly recorded in this book.
b) Associations keeping books according to the business account basis may optionally keep the following books.
1- Fixtures Book: The date and manner of acquisition of the fixtures belonging to the Association, the places where they are used or given, and the deregistration of those who have expired are recorded in this book.
2-Document of Receipt Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who receive and return these documents, and the dates of receipt and return are recorded in this book.
B) The books to be kept on the balance sheet basis and the principles to be followed are as follows:
The books registered in subparagraphs 1, 2 and 3 of paragraph 1-(a) shall also be kept in case of keeping books on the balance sheet basis.
2-The Journal Book and the General Ledger must be kept. It is not compulsory to keep the Inventory Book.
The method of keeping and recording of these books shall be made in accordance with the principles of the Tax Procedure Law and the Accounting System Implementation General Communiqués issued pursuant to the authorization given to the Ministry of Finance by this Law.
Certification of Books
Among the books that must be kept on the basis of business account and the books that must be kept on the basis of balance sheet, the journal book is certified by the provincial directorate of associations or a notary public before starting to use it. The use of these books is continued until the pages are finished and the books are not subject to interim certification. However, the books kept on the balance sheet basis and the books with form or continuous form sheets must be recertified every year in the last month preceding the year in which they will be used.
Income Statement and Balance Sheet Preparation
In case of keeping records on the basis of operating account, "Operating Account Statement" (specified in Annex-16 of the Regulation on Associations) is prepared at the end of the year (December 31). In case of keeping books on the balance sheet basis, a balance sheet and income statement are prepared at the end of the year (December 31) based on the Accounting System Implementation General Communiqués published by the Ministry of Finance.
Income and Expenditure Transactions of the Association*
Article 14 - Income and expense documents;
Association revenues are collected with a receipt. In case the revenues of the Association are collected through banks, documents such as bank receipts or account statements issued by the bank shall replace the receipt.
Expenses of the Association are made with expenditure documents such as invoices, retail sales receipts, self-employment receipts. However, for payments within the scope of Article 94 of the Income Tax Law dated 31/12/1960 and numbered 193, an expense voucher is issued in accordance with the provisions of the Tax Procedure Law dated 4/1/1961 and numbered 213. For payments that are not within this scope, documents such as the Expense Receipt or bank receipt in Annex-13 are used as expenditure documents.
Free goods and service deliveries to be made by associations to individuals, institutions or organizations are made with the In-Kind Aid Delivery Certificate in Annex-14. Free goods and service deliveries to be made by individuals, institutions or organizations to associations are accepted with the In-Kind Donation Receipt Certificate in Annex-15.
Receipt Documents
"Certificates of Receipt" (in the format and size shown in Annex 17 of the Regulation on Associations) to be used in the collection of the income of the association are printed by the decision of the board of directors.
The relevant provisions of the Regulation on Associations shall apply to the printing and control of the receipt documents, receipt from the printing house, recording in the book, handover between the old and new treasurers and the use of these receipt documents by the person or persons who will collect income on behalf of the association with the receipt document and the delivery of the collected income.
Authorization Certificate
The person or persons who will collect income on behalf of the association, excluding the actual members of the board of directors, shall be determined by the decision of the board of directors by specifying the period of authorization. The Authorization Certificate in Annex-19, which contains the clear identity, signature and photographs of the persons who will collect income, is issued in triplicate by the association and approved by the chairman of the board of directors of the association. One copy of the authorization documents shall be given to the associations units. Changes related to the authorization certificate shall be notified to the associations unit within 15 days.
The duration of the authorization certificates shall be determined by the board of directors as one year at most. Expired authorization certificates shall be renewed according to the first paragraph. In cases such as the expiration of the authorization certificate or the resignation, death, termination of employment or duty of the person in whose name the authorization certificate has been issued, determination of spontaneous dissolution or termination of the association, the authorization certificates issued must be delivered to the board of directors of the association within one week. The board of directors must announce this to the general assembly with a decision. Furthermore, the authorization to collect income may be revoked at any time by a decision of the board of directors."
The use, renewal and return of the authorization certificate and other matters shall be governed by the relevant provisions of the Regulation on Associations.
Retention Period of Income and Expense Documents;
Except for the books, the receipt documents, expenditure documents and other documents used by the association shall be kept for 5 years in accordance with the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.
Declaration Submission*
Article 15-The "Declaration of Association" (presented in Annex-21 of the Regulation on Associations) regarding the activities of the association for the previous year and the results of income and expenditure transactions as of the end of the year is filled in by the board of directors of the association and submitted to the local local administrative authority by the president of the association within the first four months of each calendar year.
Notification Obligation *
Article 16-Notifications to be made to the local authority;
General Assembly Final Declaration
Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Results Notification in Annex-3, which includes the original and substitute members elected to the boards of directors, supervisory boards and other organs, shall be submitted to the local administrative authority.
In the event that the bylaws are amended at the general assembly meeting, the minutes of the general assembly meeting, the old and new versions of the amended articles of the bylaws, the final version of the bylaws of the association, each page of which is signed by the absolute majority of the members of the board of directors, shall be submitted to the local administrative authority within the period specified in this paragraph and in the attachment of a letter.
Notification of Immovables
The immovable properties acquired by the Association shall be notified to the local administrative authority by filling out the "Immovable Property Notification" (presented in Annex-26 of the Regulation on Associations) within thirty days from the registration to the title deed.
Notification of Receiving Aid from Abroad
In the event that the association will receive aid from abroad, they fill out the "Notification of Receiving Aid from Abroad" (specified in Annex-4 of the Regulation on Associations) and notify the local administrative authority before receiving aid.
Cash aids must be received through banks and the notification requirement must be fulfilled before use.
Notification on Joint Projects Conducted with Public Institutions and Organizations
A copy of the protocol and the project (shown in Annex 23 of the Regulation on Associations) regarding the joint projects carried out by the association with public institutions and organizations on issues related to its field of duty shall be attached to the "Project Notification" and submitted to the governorship of the place where the headquarters of the association is located within one month following the protocol date.
National or International Project Implementation Duties and Responsibilities
Article 17- In national or international projects in which the Association is involved, members who take part according to the project activities benefit from the approved project budget according to the project procedures and principles. In this case, the project coordinator/leader assigned with the approval of the Board of Directors regarding the project makes the project personnel payments with an expense receipt.
Notification of Changes
Changes in the association's place of residence shall be notified to the local administrative authority within thirty days following the change by filling in the "Notification of Change in Place of Residence" (specified in Annex-24 of the Regulation on Associations) and changes in the association organs outside the general assembly meeting shall be notified to the local administrative authority within thirty days following the change by filling in the "Notification of Change in Association Organs" (specified in Annex-25 of the Regulation on Associations).
Amendments to the bylaws of the Association shall also be notified to the local administrative authority within thirty days following the general assembly meeting where the amendment to the bylaws was made, in the annex of the general assembly result notification.
Internal Audit of the Association
Article 18-The general assembly, the board of directors or the supervisory board may conduct internal audits in the association, or independent audit institutions may be commissioned to conduct audits. The fact that an audit has been conducted by the general assembly, the board of directors or independent audit institutions does not eliminate the obligation of the audit board.
An audit of the association shall be carried out by the board of auditors at least once a year. The general assembly or the board of directors may conduct audits or have independent audit institutions conduct audits when deemed necessary.
Borrowing Procedures of the Association
Article 19-In order to realize its purpose and carry out its activities, the Association may borrow money with the decision of the Board of Directors if necessary. This borrowing can be made in cash as well as in the purchase of goods and services on credit. However, this borrowing cannot be made in amounts that cannot be covered by the income sources of the association and that will put the association into insolvency.
How to Amend the Statute
Article 20-The amendment of the bylaws can be made by a decision of the general assembly.
In order to amend the bylaws in the general assembly, 2/3 majority of the members who have the right to participate in the general assembly is required. In case the meeting is postponed due to lack of majority, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the boards of directors and supervisory boards.
The majority of the votes of the members attending the meeting and having the right to vote is 2/3 of the votes required for the amendment of the bylaws. Voting on the amendment of the statute shall be open at the general assembly.
Dissolution of the Association and Liquidation of Assets
Article 21-The general assembly may at any time decide to dissolve the association.
In order for the termination to be discussed in the General Assembly, 2/3 majority of the members who have the right to attend the General Assembly shall be sought. In the event that the meeting is postponed due to lack of majority, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the boards of directors and supervisory boards.
The majority of the votes of the members attending the meeting and having the right to vote is 2/3 of the votes required for the dissolution decision to be taken. Voting on the dissolution resolution in the general assembly shall be open.
Liquidation Procedures
When the general assembly decides on dissolution, the liquidation of the money, property and rights of the association shall be carried out by the liquidation board consisting of the members of the last board of directors. These proceedings shall commence as of the date of the decision of the general assembly regarding dissolution or the date of finalization of spontaneous termination. During the liquidation period, the phrase "In Liquidation" shall be used in the name of the association in all transactions.
The liquidation board is responsible and authorized to complete the liquidation of the money, property and rights of the association from the beginning to the end in accordance with the legislation. This board first examines the accounts of the association. During the examination, the books, receipt documents, expenditure documents, title deed and bank records and other documents of the association are determined and their assets and liabilities are recorded in a minute. During the liquidation procedures, a call is made to the creditors of the association and the assets, if any, are converted into money and paid to the creditors. If the association has creditors, the receivables are collected. All money, property and rights remaining after the collection of receivables and payment of debts are transferred to the place determined in the general assembly. If the place to be transferred is not determined in the general assembly, it shall be transferred to the association closest to the purpose of the association in the province where the association is located and which has the highest number of members on the date of termination.
All transactions related to the liquidation shall be shown in the liquidation minutes and the liquidation procedures shall be completed within three months, except for the additional periods granted by the local administrative authorities based on a justified reason.
Following the completion of the liquidation and transfer of the money, property and rights of the association, the liquidation board must notify the local administrative authority of the place where the headquarters of the association is located with a letter within seven days and the liquidation report must be attached to this letter.
The last members of the board of directors, as the liquidation board, are responsible for keeping the books and documents of the Association. This duty may also be assigned to a member of the board of directors. The retention period of these books and documents is five years.
Lack of Provision
Article 22-The provisions of the Law on Associations, the Turkish Civil Code and the Regulation on Associations issued with reference to these Laws and the provisions of other relevant legislation on associations shall apply to matters not specified in these bylaws.
Provisional Article 1 - Until the organs of the association are formed in the first general assembly, the members of the temporary board of directors who will represent the association and carry out the business and transactions related to the association are as follows.
This regulation consists of 21 (twenty-one) articles and 1 (one) temporary article.
(Note: (*) The articles or sections marked with an asterisk are not mandatory in the bylaws. What is written in red color and underlined in this statute are the matters that can be changed provided that they do not contradict the legislation. In associations with old foundations and associations that will completely change their statutes, "current board of directors" is written instead of "temporary board members").
Annex 1. Requirements for legal or natural persons to apply as a full member
A) Documents required from legal entities:
1- The decision duly taken by the authorized bodies of the legal person to become a member of our association and to determine the legal representative who will represent it in our association (it varies according to the structure of the legal person. If it is A.Ş., the decision of the Board of Directors or the decision of the authorized person(s) if authorized, if it is Ltd. Şti., the letter of the company manager, etc.) and a copy of the signature circular
2- Completely filled, signed and stamped application formwill be requested from the association e-mail address. [email protected]
3- Any of the following documents in accordance with their status:
- Photocopy of documents or signed statements from banks and financial institutions that work on energy efficiency, energy management, renewable energy, sustainability, environment, etc., produce, sell materials, install devices-systems, provide training, study-projects, consultancy services or applications, provide loans, funds, grants, financing in these matters, and public and private sector institutions, organizations, companies, professional chambers, associations, foundations and media organizations that have the rights and responsibilities mentioned above.
4- 1 passport size photo of the legal representative,
5- Photocopy of the identity card of the legal representative,
6- Document showing that the entrance fee and annual fee have been paid in advance. Bank details [email protected] will be requested at
B) Documents required from natural persons:
1- Completely filled, signed and stamped application formwill be requested from the association e-mail address. [email protected]
2- Any of the following documents in accordance with their status:
- Photocopies of documents showing the status of people who have a master's degree/doctorate in the subjects related to the activities of the Association and/or university faculty members working on these subjects and people who conduct research and have publications
- From engineers who are registered to any chamber affiliated to TCCOB and have at least 5 years of experience, a photocopy of the Chamber registration certificate or Chamber identity document and documents showing their work on energy efficiency, energy management, sustainability, environment,
3- 1 passport size picture,
4- Photocopy of identity card,
5-Document showing that the entrance fee and annual fee have been paid in advance. Bank details [email protected] will be requested at
Annex 2. Requirements for legal or natural persons to apply as a full member
A) Documents required from legal entities;
1- The decision duly taken by the authorized bodies of the legal person to become a member of our association and to determine the legal representative who will represent it in our association (it varies according to the structure of the legal person. If it is A.Ş., the decision of the Board of Directors or the decision of the authorized person(s) if authorized, if it is Ltd. Şti., the letter of the company manager, etc.) and a copy of the signature circular
2- Completely filled, signed and stamped application form,
3- Documents or a short signed letter explaining the legal entity's work on energy efficiency, energy management, renewable energy, sustainability and environmental issues
4- 1 passport size photo of the legal representative,
5- Photocopy of the identity card of the legal representative,
B) Documents required from natural persons;
1- Completely filled, signed and stamped application form,
2- A short signed CV explaining his/her interest in energy efficiency, energy management, renewable energy, sustainability and environmental issues,
3- 1 passport size picture,
4- Photocopy of identity card,
5- Receipt of voluntary donation